By Laws of IHEYO

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These By Laws were adopted on 2 September 2003 in Berlin, Germany, and amended on 24 of May in Kampala, Uganda.

Article l. Name and Location

Section 1. Name and Official Language

With this, the international non-profit organisation will be founded. It shall be called the International Humanist and Ethical Youth Organisation. The organisation shall be known by the acronym "IHEYO". The official language of IHEYO is English. The organisation comes under the provision and regulations of the title III from the Belgian law of June 1921 concerning the non-profit organisations and the foundations (article 46 to 57) and is founded by Gea Meijers, Netherlands, Alina Mänttäri, Finland, Ramesh Kumar, India, Ademowo 'Yemi Johnson, Nigeria, Frederik Dezutter, Belgium, Lars-Petter Helgestad, Norway, Marita Eriksen, Norway, Vincent Lloyd, United States of America
Wolfgang Huber, Austria

Section 2. Location

IHEYO has its head office in Vrijzinnig Centrum Geuzenhuis, Kantienberg 9, 9000 Gent, Belgium. The seat can be transferred to any other place in Belgium by the decision of the General Assembly, to be published in the Belgian Governmental Gazette and communicated with the Federal department of Justice.

Article 2. Purpose

Section 1. Main Identity

The main identity of IHEYO is:
To bring into active association youth groups and young humanist individuals throughout the world interested in promoting humanism, as is described in the Amsterdam Declaration 2002.

Section 2. Aims

IHEYO's aims are:
-To promote the development of cooperation among member organizations and humanist youth, especially on the international level;
-To promote circulation of information and expertise among member organizations and humanist youth;
-To carry out educational and cultural action in order to promote a Humanist vision of cultural, social and ethical values;
-To represent its members to any and all international governing institutions on all questions related to the organization's purpose;
-To contribute and give a voice to youth humanism on the international level.

Article 3. Membership

The organisation is accessible for foreigners and Belgians.

Section 1. Membership

Each organization or individual applying for membership must complete the official membership form and submit it to the Executive Committee of IHEYO. To be admitted as a member, the organization must agree with IHEYO's main identity and aims, and be accepted by the General Assembly. A majority vote of represented full members at a General Assembly shall be sufficient to admit a member.

Section 2. Humanist organizations

A humanist organization may have members that do not consider themselves humanists. To be considered a humanist organization, it is sufficient that the goals of the organization are based on and consistent with IHEYO's main identity and aims.

Section 3. Full Members

Full membership is open to youth branches of humanist organizations and humanist organizations dedicated to the activities of youth under the age of 35. These humanist organizations must be formally constituted within a country and be democratically governed. However, in special cases, such as countries where Human Rights are not well established, the General Assembly may also grant full membership to local humanist groups that are democratically governed but not formally constituted. Full members have the right to vote at the General Assembly.

Section 4. Consultative Members

Consultative membership is open to any humanist association. Consultative members do not have a vote at the General Assembly, but they do have speaking rights.

Section 5. Individual Members

IHEYO recognizes that some individual young people who want to be involved in Humanism might live in isolated areas where a group is not available. Individual members have to be under the age of 35. They do not have voting rights, but they do have speaking privileges at the General Assembly. To become an individual member one should fill out the official supporters' form and submit it to the Executive Committee. The General Assembly need not vote on the acceptance of individual members; instead, the Executive Committee shall have jurisdiction over individual members' applications.

Section 6. Leaving IHEYO
Any member may withdraw from IHEYO by notifying the Executive Committee of its resignation in writing. This resignation shall take effect two weeks (14 days) after the notification is received by the Executive Committee.

Section 7. Removal by the General Assembly
The General Assembly, acting on a proposal from the Executive Committee, may terminate an organisation's membership, through a two-thirds (2/3) majority vote of the full members. The organization in question will be allowed an opportunity to defend itself in front of the General Assembly prior to voting.

Cause for removal will include a member organisation acting in clear violation of IHEYO's purpose as stated in the bylaws, acting in clear violation of the bylaws themselves, or leaving membership fees unpaid for at least three consecutive years. The Executive Committee shall be required to give notification to the organization in question that their membership is being considered for termination sixty (60) days before the meeting of the General Assembly where the vote is to take place.

The notification should include an explanation of the reasons why termination is being considered. The organization in question may submit its defence in writing or in person to the General Assembly.

Article 4. The General Assembly

Section 1. Composition

The General Assembly is comprised of all voting members and non-voting members.

Section 2. Purpose

The General Assembly is the highest decision-making body of the IHEYO. Decisions are made by simple majority of voting members, except when stated otherwise.

The General Assembly decides on the following issues:
-To amend the bylaws as specified in Article 8;
-To elect and dismiss members of the Executive Committee;
-To allow or deny organizations admission into full or collaborating membership, on recommendation by the Executive Committee;
-To decide about membership dues;
-To adopt the annual budget as prepared by the Treasurer;
-To acquire and dispose of real estate;
-To dissolve IHEYO as specified in Article 11.

Section 3. Delegates

Each organization needs to appoint in a written statement in advance to the General Assembly, the person or persons who will represent the member organization at the General Assembly. A representative must be under 35 years of age.

Section 4. Observers

One IHEU representative has the right to attend and to speak at the General Assembly. Other individuals are free to attend, but they will not have speaking rights in front of the General Assembly unless the General Assembly allows it.

Section 5. Annual Meeting

The date of the Annual Meeting shall be communicated by the Executive Committee to all full members ninety (90) days prior to its occurrence. The agenda of the Annual Meeting shall be arranged by the Executive Committee, but including any question one-fourth (1/4) of the full members has requested to be discussed. The latter requests should be submitted to the Secretary-General in writing prior to the Annual Meeting. The agenda of the Annual Meeting shall be made available to member organizations at least thirty (30) days prior to the Annual Meeting.

Section 6. Convening Extraordinary Meetings by Executive Committee

The Executive Committee may convene Extraordinary Meetings of the General Assembly, if it receives such a request in writing from one fourth of the full members, indicating the item or items to be placed on the agenda. Sixty (60) days notice must be given to the General Assembly prior to such a meeting.

Section 7. Voting at a Meeting

If a member is unable to send a delegate, the right to their vote may be transferred to another delegation by informing the Secretary-General in writing, by post or fax. A delegation may have only such voting right. Votes submitted in writing must be signed by the President or equivalent official of the full member organization. If it is deemed necessary, secret ballot voting may be allowed. The request from a single delegate is sufficient to require secret balloting.

Section 8. Number of votes

Each voting member has one vote, except organization with over 1000 members have two votes and organizations with over 3000 members have three votes. Only members under 35 years of age are considered. In the case of umbrella organizations, the members of member organizations are counted.

Article 5. The Executive Committee

Section 1. General Structure and Function

The Executive Committee shall be comprised of at least four (4) and not more than twelve (12) persons between the ages of 18 and 35 who are affiliated with full member organizations of IHEYO. Once elected, they are no longer eligible to represent any member organization to the General Assembly. Executive Committee members have no voting rights at the General Assembly's Meetings.

Section 2. Offices

The offices are the following: President, Secretary-General, Treasurer, 1 to 2 Vice-Presidents, and regular members. Other offices may be created by the Executive Committee.

Section 3. Election

The members of the Executive Committee shall be elected by the General Assembly for a term of two years. A vote of simple majority shall be sufficient to elect an Executive Committee member. A term of office may be ended by resignation, death or dismissal by the General Assembly.

Section 4. Termination of Term of Office

The term of office for Executive Committee members shall end if they cease to be affiliated with a full member organization of IHEYO. An individual shall be limited to three consecutive terms in office, but may run again at a later time for non-consecutive office.

Resignations shall be tendered in writing to the Secretary-General two weeks (14 days) prior to the resignation taking effect.

Dismissals shall be pronounced by the General Assembly following a proposal from at least one-half (1/2) the members of the Executive Committee, and a two-thirds (2/3) vote of represented full members at a General Assembly, provided that two-thirds (2/3) of represented full members constitutes at least fifty percent of the total full membership.

Section 5. President

The responsibilities of the President shall be to represent the organization on internal and external matters, to oversee the general operations of IHEYO and to convene the Annual Meeting. The President shall also give a report of the past year's activities of the Executive Committee to the General Assembly.

Section 6. Vice Presidents

There is a 1st and 2nd Vice President. The responsibilities of the Vice Presidents shall be to assist the President in his or her duties, and to assume the President's duties in case of his or her absence.

Section 7. Secretary-General

The responsibilities of the Secretary-General shall be to keep record of the activities of the Executive Committee and to receive official messages from member organizations directed to the Executive Committee as a whole. The Secretary-General shall also keep record of the events and decisions of both the Executive Committee throughout the year, and of the General Assembly at the Annual Meeting.

Section 8. Treasurer

The responsibilities of the Treasurer shall be to receive the annual dues of each member organization and to keep record of members' payment status. The Treasurer shall give a financial report at each Annual Meeting and at each meeting of the Executive Committee.

Section 9. Meetings of the Executive Committee

The Executive Committee shall have at least two (2) meetings per year. To hold a meeting, more than one-half (1/2) of the members of the Executive Committee must be present.

Section 10. Removing out of office on request of majority of the Executive Committee

When an officer does not fulfil his or her office appropriately, by simple majority of the Executive Committee, the Committee may decide to remove the person out of his or her office. Such removal needs to be communicated formally to all voting members and agreed by simple majority to be put in effect. When there is any suspicion of fraud, or serious misdealing in such category, the officer can be suspended immediately by a majority of the Executive Committee for a maximum period of a year.

Section 11. Substitute officers
When an officer is unable to perform his or her duties, the Executive Committee may appoint a substitute until the next General Assembly. Such a substitution needs to be communicated to all full members.

Article 6. Relation to IHEU

IHEU and IHEYO communication
IHEU and IHEYO will communicate with each other on a regular basis. They will inform each other about each other's activities. Where possible, IHEU and IHEYO can work collaboratively on joint projects or support each other's projects.

Article 7. Dues

Section 1. Payment

Members have to pay a membership fee. The membership fee shall be paid in full to the Treasurer by January 31 of each year. Voting at the General Assembly is contingent upon full dues having been paid.
The membership depends on the number in the member organisation; large member organisations pay more than the small organisations. The minimum fee is 1Euro per year.

If any member cannot pay the stipulated fees, then the members concerned has to formally state why they cannot to the EC. The EC will then decide if they (the affected organisation) can remain a full member with voting right.

Article 8. Amendment of the Bylaws

The bylaws may be amended by the General Assembly (1) in response to a proposal from the Executive Committee or (2) at the request in writing to the Executive Committee of one of the full members.

The Executive Committee is required to give notice to the General Assembly informing them of the date of the meeting at which the amendment will be discussed. This notice should include the text of the amendment being proposed, and should come at least sixty (60) days prior to the meeting.

A two-thirds (2/3) vote of represented full members at a General Assembly is required for an amendment to the bylaws to be passed, provided that two-thirds (2/3) of represented full members constitutes at least one half (1/2) of the total IHEYO full members.

The changes on the bylaws will come into force after the approval by the qualified authority according to the article 50§3 of the law and after publication in the Belgian governmental gazette according to article 51§3 of the law in question.

Article 9. Financial Regulations

Section 1. Financial Resources

The financial resources of IHEYO will be comprised of dues from member organizations and any other money IHEYO acquires, through donations or any other source.

Section 2. Governance

The Treasurer and the President may with the approval of the Executive Committee write checks or issue payment, according to the rules in the standing orders.

Section 3. Fiscal Year

The IHEYO fiscal year shall conclude on each December 31. The Executive Committee shall create an annual budget and the Treasurer shall present it to the General Assembly for approval prior to the start of the fiscal year. Approval shall require a simple majority vote.

Section 4. Audit Commitee

The GA appoints an independent audit committee to check whether there were irregularities in the accounts. Other details concerning the financial regulations will be regulated through the standing orders

Article 10. Procedural Rules

Section 1. Appendix A

At any point where official rules of procedure are required for the business of IHEYO, specifically at the meetings of the General Assembly, the procedural rules contained in Appendix A to this bylaws shall be the governing rules.

Section 2. Standing order

The standing order is approved by and shall be amended by the General Assembly. It specifies the rules and regulations that are not specified in these bylaws.

Section 3. Standing committees and working groups

The Executive Committee may appoint and dissolve standing committees or temporary working groups as needed

Article 11. Dissolution

Section 1. Rules Regarding Dissolution of IHEYO

Unabated the application of the articles 50§3,55 en 56of the law concerning the NGO's the INGO's and the foundations, proposal of dissolution of IHEYO may be presented by the General Assembly either (1) in response to a proposal from the Executive Committee or (2) at the request in writing to the Executive Committee of at least one third of the full members.

The Executive Committee is required to give notice to the General Assembly informing them of the date of the meeting at which the dissolution will be discussed. This notice should include the reason for dissolution being proposed, and should come at least sixty (60) days prior to the meeting.

IHEYO may be dissolved as an organization on a three-quarters (3/4) vote of all the full members. Two thirds (2/3) of the full members have to be represented.

At the time of dissolution, it shall be required that the General Assembly indicate where excess funds will be directed. At that time it shall also be required that any real estate or property possessed by IHEYO be transferred to a kindred organization.

These Bylaws were approved on this, the 24th day of April 2004, by the General Assembly in Kampala, Uganda.

Appendix A. Rules of Procedure for IHEYO General Assembly

These rules are simplified from Robert's Rules of Order.
-The President will convene the meeting.
-Once the agenda is approved, the President will yield the chairmanship to the Vice President, who will carry out the technical procedure for the rest of the meeting, leaving the President free to read the report of the past year's events.
-The Vice President will conduct the business of the meeting and the Session will close with concluding remarks by the President.
-The agenda will be proposed by the Secretary-General, and approved by the General Assembly.
-The agenda will include minutes of the previous meeting, reports of officers, including the Annual Report to be presented by the President, and new and old business as necessary.
-The minutes, reports, resolution proposals and other relevant documents must be circulated to delegates in advance of the meeting, at the time the delegates are notified of the meeting where possible, with a draft agenda.
-Proposals for emergency motions can be made from the floor.
-All minutes, reports and resolutions must be formally proposed and seconded before the General Assembly can consider them.
-Amendments must be suggested in writing prior to the final vote on the resolution, and require a vote of their own.

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